📌 Many of the documents produced within a company are never used once they have been created. Yet poor document management can lead to wasted time, legal risks and significant additional costs. 💡 What if improving the skills of your teams was the key to restoring order to your archives? At Smartarchives, we help our customers to structure their practices and upgrade their skills.
Document management often underestimated
In many organizations, archiving is still perceived as a secondary administrative task. The consequences: rooms saturated with poorly sorted documents, time wasted retrieving information, excessive retention for fear of throwing it away, and above all, increased risks of regulatory non-compliance (RGPD, tax or social obligations…).
👉 Without structured support :
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Conservation rules are unclear or unknown,
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Document sorting is arbitrary or non-existent,
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Traceability is lacking,
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Archives are accumulated without a logical life cycle.
Yet the stakes are strategic: optimizing space, ensuring reliable access to information, securing sensitive data, guaranteeing regulatory compliance. But this requires competent document managers and consistent practices shared by all departments.
Customized support to structure internal practices
At Smartarchiveswe help companies and local authorities set up effective document management systems. Our approach is based on operational consulting, tailored to your environment and your needs.
Our role: to help you structure consistent, compliant and sustainable archive management. In concrete terms, we work on projects such as :
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Analysis of your current practices and identification of bottlenecks,
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Defining or updating filing plans,
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Clarification of retention periods according to document type,
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Drafting simple internal procedures adapted to your teams’ needs,
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Supporting users in sorting and preparing deposits.
We work directly with department heads, records managers and support functions (HR, accounting, legal, etc.) to help them become more autonomous in their day-to-day archive management.
Our advice is always pragmatic, whether on-site or remotely, and is aimed at equipping your employees to get up and running quickly.
Controlled document management at no extra cost
By structuring your archiving process with Smartarchives, you can turn a constraint into an efficiency lever:
This support enables your organization to achieve a real increase in document maturity, without the need for costly or cumbersome systems.
Archiving isn’t just about preserving: it’s also about knowing how to intelligently manage what needs to be managed. By drawing on our expertise, you can structure your practices, secure your documents and boost the efficiency of your teams.
For your archives, think Smartarchives!
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Identify and classify your documents strategically.
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Improve the accessibility and traceability of your archives.
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Secure and optimize your storage space.