At Smartarchives, we offer a complete solution for managing your archives, from the removal of archival units (AUs) to their digitization and secure transfer. Our services are designed to improve the efficiency of your archival processes, while ensuring the security and compliance of your documents.
Our comprehensive services for efficient archive management
Removal of Archival Units (AU)
We ensure professional and secure removal of your archival units.
Organization and planning of pick-up according to your needs and constraints.
Use of suitable means of transport to guarantee the security and integrity of documents during transit.
Carrying out an initial inventory to document the condition and composition of UA prior to treatment.
Document dusting
We offer a specific dust removal service to keep your archived documents clean.
Removes dust and light soiling from document surfaces, ensuring that they remain in good condition.
Dust removal is carried out directly on your site, as part of the management of your physical archives. This preventive service is designed to prevent the accumulation of particles that can damage your documents over the long term.
Document decontamination
We apply advanced depollution techniques to treat documents contaminated by harmful substances.
Application of methods to treat documents affected by serious contaminants, such as mold, chemical agents or other pollution risks. This curative intervention is essential when documents have suffered more extensive damage.
Ensure the preservation of your archives through specific interventions, guaranteeing their integrity before any other treatment. Depollution aims to eliminate contaminants and restore documents to a secure state, enabling optimal conservation.
Indexing and Metadata Management
We set up indexing and metadata management systems to make it easier to find and manage your documents.
Creation of a detailed indexing system to organize your documents in a logical and accessible way.
Application and management of metadata to improve document search and sorting.
Organize documents according to defined criteria for efficient management and easy consultation.
Document Scanning
We offer scanning services to convert your paper documents into high-quality digital formats.
Use of high-resolution scanners to guarantee faithful, detailed digital copies.
Documents are digitized using OCR standards, making them searchable and editable by character recognition.
Conversion to PDF formats tailored to your needs.
Rigorous quality control to ensure that scans meet the highest standards.
Secure deliverables transfer
We guarantee that your scanned documents and other deliverables are transferred securely.
Use of secure transfer protocols to protect your data during transfer.
Verification and confirmation of receipt of deliverables to guarantee their integrity and conformity.
Implementation of digital storage solutions to guarantee the accessibility and ongoing security of your documents.
For more information on our comprehensive archive management services, or to request a customized quote, please contact us. At Smartarchives, we’re ready to help you optimize and secure your archive management.
Simplify your archive management with Smartarchives and benefit from a complete, secure solution!