The secure destruction of physical archive units is an essential step in the document lifecycle, ensuring confidentiality and compliance with current regulations.
At Smartarchives, we offer physical archive destruction services that comply with the most stringent security and data protection standards.
Why opt for secure archive destruction?
Keeping documents beyond their legal or useful retention period can entail legal, security and financial risks. Secure destruction of archives makes it possible to :
Eliminate any risk of unauthorized disclosure of confidential data by irreversibly destroying documents.
Ensure that document destruction complies with legal requirements, particularly in terms of personal data protection and confidentiality.
Free up space in your facilities by getting rid of documents that are no longer needed.
Our destruction process
for physical archives
At Smartarchives, we follow a rigorous process to ensure that your physical archives are destroyed securely and in compliance with standards.
Identification of documents to be destroyed
We carry out a detailed analysis of your inventories to identify documents that have reached the end of their legal or useful retention period.
Before any destruction, we validate with you the documents to be destroyed, ensuring that all critical information has been properly assessed.
Document Security
Documents destined for destruction are transported in secure containers, ensuring their protection all the way to the destruction site.
Only authorized members of our team have access to archives during the transport and destruction phases, minimizing the risk of unauthorized access.
Archive destruction
We use certified destruction techniques, such as shredding or cross-shredding, which render documents totally illegible and impossible to reconstitute.
Destruction is carried out in compliance with ISO standards and the legal requirements specific to your industry, guaranteeing a secure and reliable process.
Certification of Destruction
At the end of the process, we provide you with a certificate of destruction detailing the documents destroyed, the date and method of destruction, offering you tangible proof of compliance.
All proofs of destruction are kept in our systems, enabling auditing or verification at any time.
Ensure that the destruction of your physical archives is carried out in a professional and compliant manner. Contact Smartarchives today to discuss your specific requirements and find out how our services can ensure the security and compliance of your archive management.