archives securely
At Smartarchives, we understand the importance of confidentiality and security in archive management. That’s why we’ve set up a secure consultation service, allowing controlled, protected access to your documents, whether physical or digitized.
The advantages of Secure Consultation
- Access control: We implement strict protocols to ensure that only authorized people can consult your archives. Every access is meticulously controlled and monitored.
- Data security : For scanned documents, your data is stored locally during digital production. No Internet proxy is interfaced with our production equipment, guaranteeing maximum security and preventing any breach.
- Consultation history: Each document consultation is recorded, giving you complete traceability of access to your archives. So you know who consulted what, and when.
- Access Audit: We provide detailed reports on access and consultations, enabling effective supervision and compliance with current regulations.
- Secure platform: Our online platform lets you access your scanned documents from anywhere, while ensuring a high level of security thanks to multi-factor authentication and encrypted connections.
- Permission control : Access rights are finely tuned to the needs of each user, ensuring that everyone accesses only the documents intended for them.
- Secure consultation rooms : For physical documents, Smartarchives has consultation rooms specially designed to guarantee confidentiality and security when consulting your archives.
- Supervision and support : During on-site consultation, our trained staff are on hand to ensure a smooth, secure experience, while keeping your documents safe.
How does Secure Consultation
work at Smartarchives?
Access request
You can submit a consultation request via our online platform or by contacting our customer service department directly.
Each request is processed quickly, and access rights are verified.
Secure Access
For scanned documents, a secure link is generated, enabling you to access the document via our online platform.
For physical documents, a consultation room is reserved and the document is handed over to you under supervision.
Monitoring and reporting
Each consultation is recorded, and an access report is generated for your follow-up.
You receive notifications of consultations carried out, ensuring total transparency.
for more information
To find out more about our secure consultation services, contact us today. We’re here to help you manage your archives securely and efficiently, with solutions tailored to your needs.