Document classification and the implementation of a dematerialization plan for Archival Units (AU) are crucial steps in ensuring efficient, modern management of your archives.
At Smartarchives, we support you in organizing, classifying and digitizing your documents, in order to transform your archives into easily accessible and usable resources.
The importance of filing and dematerialization
Proper filing and efficient dematerialization of UAs enable :
Make it easy to find and access your documents by organizing them logically and intuitively.
Reduce clutter in physical spaces and minimize document search time.
Switch to digital archive management to access and share documents online more easily.
Comply with legal requirements for document management by implementing a rigorous filing plan that complies with current standards.
Our solutions for filing and
Dematerializing UAs
Structured Document Filing
We’ll help you set up a filing system tailored to your specific needs, guaranteeing clear, consistent organization of your documents.
Assessment of your existing documents to determine the best filing method.
Creation of a customized filing plan, taking into account the specifics of your business and your regulatory requirements.
Organize documents according to a set plan, with a clear, intuitive hierarchical structure.
UA Dematerialization Plan
The dematerialization of UAs is a key process in the transition to an electronic document management system (EDMS).
Identification of the Archival Units to be dematerialized as a priority, according to their frequency of use and importance.
Conversion of physical documents into high-definition digital files, guaranteeing their legibility and integrity.
Integration of dematerialized documents into an electronic management system, with indexing for fast, easy access.
Metadata management
We ensure that each dematerialized document is properly indexed with relevant metadata to facilitate its retrieval and future use.
Define and assign appropriate metadata to your documents for optimized management.
Incorporate documents and metadata into your electronic management system for instant online consultation.
Compliance and Safety
Our filing and dematerialization processes comply with the most stringent security and compliance standards.
Compliance with current regulations on document management and storage.
Implementation of security protocols to protect your digital documents against unauthorized access and data loss.
To find out more about our document filing and AU dematerialization services, or to discuss your specific requirements, please do not hesitate to contact us. Smartarchives is your trusted partner for efficient, secure records management.
Turn your archives into a strategic
asset with Smartarchives.