At Smartarchives, we understand the importance of rigorous, organized management of your archives. Archival Unit (AU) extraction is a crucial step in this process, enabling each set of documents to be isolated, processed and managed accurately and efficiently.
What is Archival Unit Extraction?
UA extraction involves identifying and extracting specific sets of documents (or “units”) from your global archive. These units can be defined by various criteria, such as subject, chronology or administrative function. This method enables more targeted management and better organization of your archives.
- Precise classification: We identify and extract AUs according to specific criteria, making them easier to manage and consult in the future.
- Time-saving: Once extracted, UAs are easily accessible, considerably reducing the time needed to find specific documents.
- Sorting and preparation: Before scanning, UA extraction enables documents to be sorted according to relevance and priority, optimizing the scanning process.
- Indexing and metadata management: Once UAs have been extracted, they are ready for precise indexing, facilitating their management in a digital system.
- Archive reorganization: extracting AUs enables storage space to be reorganized by eliminating obsolete or irrelevant documents, while highlighting essential ones.
- Reducing unnecessary volume: By extracting and isolating UAs, we help to reduce archive volume, freeing up space for other documents.
- Secure management: Each extracted UA is securely managed, with measures in place to guarantee document confidentiality and integrity.
- Movement tracking: We offer complete traceability of extracted UAs, enabling you to track the history of each unit, from extraction to reintegration or destruction.
To find out more about our Archival Unit Extraction services and discover how Smartarchives can help you optimize your archive management, contact us today. Our team is ready to offer you tailor-made solutions for more efficient and secure archive management.