of your archives
Indexing is an essential process for ensuring fast, efficient access to your documents and archives. At Smartarchives, we help you structure and organize your information so that it can be easily consulted, whatever the volume of data you need to manage. Our expertise in indexing can transform your archives into a real asset for your organization.
Why is Indexing Crucial?
Effective indexing is essential for :
Reduce the time needed to find a specific document thanks to precise indexing.
Simplify your archive management by structuring information in a logical and coherent way.
Less time wasted searching for documents means more time for value-added activities.
Comply with legal obligations on document retention by having immediate access to the information you need.
Our solutions
Indexing
Manual and automatic indexing
Smartarchives offers indexing services tailored to your specific needs, whether manual or automated.
Our experts index your documents according to defined criteria, ensuring customized organization and maximum accuracy.
Use of advanced technologies to automate the indexing of large volumes of data, with text recognition algorithms (OCR).
Metadata structuring
We set up a rigorous metadata structure for each document, making it easy to find and manage.
Create specific categories and fields for each document type, tailored to your business needs.
Application of metadata standards to ensure consistency and uniformity in indexing your archives.
Document classification and organization
We can help you establish a clear and logical classification of your documents.
Creation of a customized filing system, based on the nature of your documents and your specific needs.
Set up a tree structure of files and folders to facilitate navigation and access to information.
Fast, secure data access
Our indexing solutions guarantee fast, secure access to documents, even from remote locations.
Quick search by keywords, specific criteria or metadata, enabling you to find your documents in just a few clicks.
Set up access controls to ensure that only authorized people can view or modify documents.
For more information on our indexing services or to discuss your specific requirements, please contact us. At Smartarchives, we’re here to help you manage your archives efficiently and securely.
Entrust the indexing of your documents to Smartarchives and transform
your archives into a powerful tool for your business.