efficiency for your archives
Managing archives is a strategic challenge for any organization. An inventory audit enables you to assess the current state of your archives, verify their compliance with current standards, and identify areas for improvement to optimize their management. At Smartarchives, we put our expertise at your disposal to carry out a complete and precise audit of your documentary holdings.
Why carry out an Inventory Audit?
An inventory audit is essential for :
Get a clear and precise view of the state of your physical and digital archives.
Check that your archives are managed in compliance with legal and regulatory requirements, particularly with regard to retention periods and data protection.
Identify inefficiencies in your archive management processes and receive recommendations for improvement.
An audit is often the first step towards dematerializing and digitally optimizing your archives.
The stages of our
inventory audit
Initial Archives Evaluation
We start with a thorough assessment of your existing archives, identifying document types, condition and relevance.
Review of your current archive structure and management systems.
Detection of gaps, such as missing, misfiled or legally non-compliant documents.
Verification of archive management practices against applicable standards and legislation.
Physical inventory
Carry out a complete inventory of your archives, to establish an exhaustive database.
Count and evaluate physical documents, noting their condition and accessibility.
Analysis and recommendations
After the inventory, we analyze the data collected to provide a detailed report with practical recommendations.
A comprehensive document that summarizes findings, identifies risks and proposes concrete solutions.
Recommendations on measures to improve archive management efficiency, reduce costs and increase security.
Implementation and follow-up
We support you in implementing the recommendations resulting from the audit, ensuring regular follow-up to guarantee their effectiveness.
Help with reorganizing your archives and implementing new procedures.
Ongoing assessment of progress made and adjustments needed to meet targets.
To find out more about our inventory audit services or to schedule a consultation, contact us today. The Smartarchives team is ready to work with you to ensure optimal management of your archives.
Smartarchives, your trusted partner for
compliant, secure and efficient archive management.