Archive compliance is a crucial step in ensuring that your archive management practices comply with current regulations, including the General Data Protection Regulation (GDPR). At Smartarchives, we support you in this process to ensure that your archives, whether physical or digital, are managed in a compliant and secure manner.
Why is Archive Compliance Essential?
Keeping archives that don’t comply with current regulations exposes your organization to legal, financial and reputational risks. Effective compliance enables you to :
Reduce the risk of financial penalties and litigation by ensuring that your archives comply with legal requirements.
Guarantee the confidentiality and security of the personal data contained in your archives, in line with the RGPD.
Implement clear, efficient archiving processes that optimize the management and enhancement of your documents.
Our approach to archive compliance
At Smartarchives, we take a methodical approach to helping you align your archival practices with current regulations:
Preliminary Assessment and Diagnosis
We start with a thorough audit of your current archive management practices, to identify any gaps in relation to regulatory standards.
We assess the potential risks associated with the non-compliance of your archives, particularly in terms of personal data protection.
Compliance Planning
Based on the initial assessment, we draw up a detailed action plan to bring your archives into line with legal and regulatory requirements.
We define priorities based on identified risks and legal obligations, in order to structure the compliance process.
Implementation of corrective actions
We help you revise your archive management policies and procedures to comply with the RGPD and other relevant regulations.
We implement measures to reinforce the security of your archives, whether physical or digital, by applying appropriate protection protocols.
We support you in managing legal retention periods, ensuring that documents are retained or destroyed in accordance with legal requirements.
Training and Awareness
We offer training sessions to raise your teams’ awareness of compliance issues and best practices in archive management.
We help you set up the clear, up-to-date documentation you need to demonstrate your compliance during audits or inspections.
Monitoring and Maintaining Compliance
We carry out regular audits to ensure that your archiving practices remain compliant with regulations, even when legislation changes.
We keep you informed of regulatory developments and adapt your practices accordingly to ensure ongoing compliance.
Compliance
Don’t leave archival compliance to chance. Contact Smartarchives today to discuss your compliance needs and find out how we can help you align your archival practices with the most stringent regulatory standards.