Property Managers
At Smartarchives, we understand that Property Managers deal with a large amount of property management documentation, for both residential and commercial properties. Efficient management of these documents is essential to ensure smooth operations and compliance with regulatory requirements. We have therefore developed a specialized offering to meet the unique needs of Property Managers.
Specific needs of Property Managers
- Critical Document Archiving: Property Managers manage a variety of essential documents, such as leases, rental agreements, inspection reports and maintenance documents. Accurate management of these documents is crucial to ensure their integrity and accessibility.
- Protecting sensitive information: Real estate documents contain sensitive information on tenants, owners and transactions, requiring rigorous protection against unauthorized access.
- Compliance with Legal Standards: Asset managers must comply with specific requirements for document retention, management and destruction, in line with local and national regulations.
- Immediate availability: Rapid access to archives is necessary to respond effectively to customer requests, prepare documents for transactions, and manage day-to-day operations.
Our customized solutions
for Property Managers
Complete archive management
A dedicated contact person will be your point of contact for any questions relating to the management of your archives, ensuring efficient coordination and smooth management.
An archivist is on hand once a quarter to help you organize and reference your documents, thus improving their management.
We provide indexing tailored to your needs, using relevant criteria such as :
- By Document Type: Classification of documents by type (leases, contracts, reports, etc.).
- By property and tenant: organize archives by property and tenant for easy access and optimized management.
Our solution lets you manage your archives flexibly, by adapting indexing classes to your specific needs.
Fast, reliable delivery
We guarantee re-delivery of your archives within 24 hours, with options to suit your needs:
- Property Manager’s Office: For ongoing management and internal consultation.
- On-site: To respond rapidly to urgent needs in the field.
Confidential and Compliant Destruction
We offer confidential destruction processes that comply with current legislation, ensuring that sensitive documents are securely destroyed.
A certificate of destruction is provided for each operation, guaranteeing traceability and compliance with legal standards.
Advantageous pricing for Property Managers
We offer degressive rates specifically designed for Property Managers, taking into account the frequency of extractions and the volume of archives processed.
Digitization and Accessibility
We offer scanning services to convert your physical documents into digital formats, making them easier to consult and manage, while freeing up storage space.
Anonymization and traceability
We guarantee to anonymize the indexing of your archives to protect the confidentiality of your information.
Full traceability of your archives is guaranteed, enabling you to track every document and maintain total control.
Enhanced security
Our storage spaces are monitored by video surveillance cameras 24 hours a day to ensure maximum security and confidentiality of documents.
to find out more
To find out how Smartarchives can improve your property archive management and meet your specific needs, contact us today. We’ll be delighted to provide you with customized solutions tailored to your property management needs.
Smartarchives, your trusted partner for
modern, secure and efficient archive management.