retail
At Smartarchives, we understand that the retail sector faces unique challenges when it comes to archive management.
Between managing huge volumes of documents, complying with regulations, and the need for rapid access to information, we have developed solutions tailored to meet the specific needs of supermarkets and retailers.
Specific needs of the retail sector
- Long-term archiving: Business documents, such as supplier contracts, invoices, purchase orders and sales reports, need to be stored efficiently for an extended period, while guaranteeing their integrity and accessibility.
- Stock management: Stock-related data, including inventories and management reports, must be properly archived to facilitate audits and verifications.
- Compliance with standards: The retail sector is subject to strict regulations concerning the retention of financial and commercial documents, as well as traceability and evidence retention requirements.
- Food safety standards: Documents relating to quality control and food safety standards must be kept in accordance with legal requirements.
- Immediate consultation: Retail professionals need fast access to essential documents to make informed decisions and meet urgent operational needs.
- Managing large volumes of data: With so many documents generated every day, a high-performance management system is essential to process and retrieve information efficiently.
- Protecting sensitive information: Archive management must include measures to protect confidential information, such as personal customer data and financial information.
Our solutions for
the retail sector
Complete archive management
We set up efficient indexing for your business and operational documents, using criteria such as :
- By Document Type: Classify documents by type (contracts, invoices, reports, etc.).
- By department or sales outlet: Organized by department or sales outlet for easy access and management.
Our solution lets you manage your archives with maximum flexibility, adapting indexing classes to your specific needs.
Compliance and Safety
Storage areas are under 24/7 video surveillance, ensuring maximum security for your sensitive documents.
Digital files are protected by advanced encryption technologies and strong authentication methods to guarantee their security and integrity.
Fast access and flexibility
We guarantee fast re-delivery of your documents within 48 hours, with options adapted to urgent needs:
- Office or Warehouse: For continuous management and quick consultation.
- In case of emergency: to meet unforeseen demands efficiently.
Access your documents via a digital platform or physical media, depending on your needs.
Volume management and scanning
With so many documents generated every day, we offer the right solutions to manage high volumes of data and documents.
We offer high-quality scanning services to convert your physical documents into digital formats, making them easier to manage, consult and store, while freeing up space.
Advantageous pricing
We offer degressive rates specifically designed for the retail sector, taking into account the frequency of extractions and the volume of documents processed.
to find out more
To find out how Smartarchives can improve your archive management in the retail sector and meet your specific needs, contact us today. We’ll be delighted to provide you with customized solutions tailored to your business.