Reintegrating Archival Units (AUs) is an essential step in the archive management cycle. After processing, whether digitization, indexing or consultation, AUs must be reintegrated into the archive system in an orderly and secure manner. At Smartarchives, we offer a complete AU reintegration service, ensuring that each document is returned to its original place, or a new one defined according to your needs.
What is Reinsertion
of Archival Units?
Reinsertion of UAs involves placing previously extracted or processed sets of documents back into the archive system. This may involve reorganizing documents according to new criteria, integrating them into a digital or physical system, and ensuring that each UA can be easily located and consulted.
The advantages of reinserting UAs with Smartarchives
- Return to original location: We ensure that each UA is returned exactly to its original or a new strategic location, preserving the logical structure of your archive.
- Strategic reorganization: If necessary, we reorganize the UAs according to newly defined criteria, improving the efficiency and accessibility of your archiving system.
- Secure reinsertion: reinsertion is carried out under optimum security conditions, guaranteeing the confidentiality and integrity of documents.
- Tracking and documentation: Every step of the reinsertion process is documented, ensuring complete traceability. You know exactly where each UA is at all times.
- Compatibility with existing systems: Smartarchives ensures smooth, compatible reinsertion into your existing management systems.
- Database updates: UA information is updated in your databases, ensuring perfect synchronization between the physical and the digital.
- Efficient use of space: reinserting AUs is also an opportunity to optimize storage space, by adjusting the layout of documents to make more efficient use of available space.
- Eliminate Unnecessary Documents: During the process, obsolete or irrelevant documents can be identified and eliminated, freeing up space for important UAs.
AU Reintegration Needs
To find out more about our Archival Unit Reinsertion services and discover how Smartarchives can help you maintain order and consistency in your archives, contact us today. We’ll be happy to offer you tailor-made solutions for efficient and secure archive management.